Why your phone has slow internet speed
In today’s world, staying connected means having a strong internet connection and a feature-packed smartphone. But you may discover that your internet-based apps are loading much more slowly after using your handset for just a few months. Learn four possible reasons why your phone’s internet speed is lagging.
Router location
One simple yet overlooked reason why your Wi-Fi-connected phone may be experiencing internet lag is because of your router’s location. Although Wi-Fi has a range of up to 230 feet, the farther away you are from the router, the weaker the signal. Large objects like doors and walls situated in between you and the router can also weaken the transmission.
It’s recommended to place your router in a centralised location, preferably away from concrete and masonry walls or other big objects like a chimney. As the router signal radiates from all sides, blocking any side with big objects will impact your Wi-Fi’s signal quality and as a result, your phone’s internet speed is impeded.
Wi-Fi noise
Did you know that home electronic appliances emit wireless signals at a frequency similar to your router’s (2.4GHz)? So before deciding on your router’s location, determine whether there are any wireless devices nearby, as they emit signals that can interfere with your router’s signal. For example, even if the ideal location for your router is at the centre of your house, you shouldn’t place it there if there’s a cordless phone nearby.
You can also set your router on a 5GHz band, as this frequency is less prone to interference from other appliances. But before you start tuning it, make sure your phone supports 5GHz; otherwise, it won’t be able to connect to the router.
Slow network
Another reason for your phone’s slow internet connection is fluctuating network speeds. Ask yourself these two questions to know the exact cause of this problem:
How many people are connecting to the router?What are they doing over the internet?
You should increase your router’s internet bandwidth speed if you discover you have many users and all of them are either streaming movies, or downloading computer games or software updates. This will allow every phone to enjoy faster internet speeds.
If you’re outdoors, and you’re connected to a public Wi-Fi network, consider using your mobile data instead. You won’t have to share your internet when you use mobile data, enabling you to experience faster connectivity at all times as long as you have a high-speed data plan.
Too much cache
Last, you should check your smartphone’s cache if fixing your router, network, and positioning doesn’t improve your device’s internet speed. Cache is a component in your phone that saves data from earlier searches in order to increase the speed of similar searches in the future. Although your phone becomes more efficient for that particular search, it also makes your phone much slower when you do other things that require the internet.
You can clear out your cache manually or use a cache cleaner app to thoroughly get rid of useless cache and optimise your phone’s internet speed. If you decide to download a cache cleaner app, make sure that it is reputable and trustworthy so you don’t accidentally download a malware-infected program instead.
There are more reasons to your phone’s lagging internet speed. If your business relies heavily on a speedy mobile internet connection and you’re unable to fix the problem, call our Multi IT & Telephony Solutions experts today. We’re always ready to help you. For Johannesburg call 011 435 0450 and for Cape Town call 021 879 1950
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Let Office 365 help you save the date
Arranging meetings that work with everyone’s schedules is a pain — especially if participants don’t work in your office. A calendar that is easy to share publicly simplifies everything from scheduling calls with clients to quarterly meetings with business partners. Here’s how you can achieve that with Office 365.
Share an Office 365 calendar with specific people
Click the Share button from the Home menu along the top of your Office 365 calendar. This will open an email window where you can enter the addresses of people you want to see your calendar.
From that window, you can limit how much of your calendar they see by choosing from Availability Only, Limited Details, or Full Details. The latter two will show recipients the meeting names and participants of events on your calendar, whereas Availability Only will simply display scheduled events as Busy. After you’ve sent the invitation, recipients receive an email with a link to view your calendar in a web browser.
Make an Office 365 calendar public
If you’d prefer to have a link that you can share in a variety of channels whenever you’d like, click the Publish Online button from the Home menu along the top of your Office 365 calendar. From the drop-down menu, first click Publish This Calendar, then Configure This Published Calendar. This will create a link that you can give to collaborators outside your organisation. As long as you don’t change your calendar’s visibility, they’ll be able to open that URL and view your availability.
Share your calendar so others can manage it
Users who have administrative control over their Office 365 calendar can set up special sharing settings that allow someone else to send and respond to invitations. From the Account Settings window, click on the Delegate Access button. This window lets you add or remove delegates and configure how much control they have over your calendar.
Even something as simple as sharing your calendar outside your organisation has the potential to increase office productivity and efficiency. If you have questions or concerns about managing various aspects of Office 365, get in touch with Multi IT & Telephony Solutions today. Call us on 011 435 0450 for Johannesburg and 021 879 1950 for Cape Town IT Support
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9 Cybersecurity terms you need to know
Cybersecurity is everyone’s responsibility. But you don’t need to be an IT expert to know how to protect yourself from a cyberattack. To help you get started, here are helpful terms you need to know so you’re not left in the dark, whether you’re teaching yourself how to update your anti-malware, updating your systems, or consulting your tech support.
Malware
For a long time, the phrase “computer virus” was misappropriated as a term to define every type of attack that intended to harm or hurt your computers and networks. A virus is actually a specific type of attack, or malware. Whereas a virus is designed to replicate itself, any software created for the purpose of destroying or unfairly accessing networks and data should be referred to as malware.
Ransomware
Don’t let all the other words ending in “ware” confuse you; they are all just subcategories of malware. Currently, one of the most popular of these is “ransomware,” which is malware that encrypts valuable data until a ransom is paid for its return.
Intrusion protection system(IPS)
There are several ways to safeguard your network from malware, but IPSs are quickly becoming one of the non-negotiables. IPSs sit inside of your company’s firewall and look for suspicious and malicious activity that can be halted before it can exploit or take advantage of a known vulnerability.
Social engineering
Not all types of malware rely solely on fancy computer programming. Experts agree that the majority of attacks require some form of what is called “social engineering” to be successful. Social engineering is the act of tricking people, rather than computers, into revealing sensitive or guarded information. Complicated software is totally unnecessary if you can just convince potential victims that you’re a security professional who needs their password to secure their account.
Phishing
Despite often relying on face-to-face interactions, social engineering does occasionally employ more technical methods. Phishing is the act of creating an application or website that impersonates a trustworthy and often well-known business in an attempt to elicit confidential information. Just because you received an email that says it’s from the IRS doesn’t mean it should be taken at face value — always verify the source of any service requesting your sensitive data.
Antivirus
Antivirus software is often misunderstood as a way to comprehensively secure your computers and workstations. These applications are just one piece of the cybersecurity puzzle and can only scan the drives on which they are installed for signs of well-known malware variants.
Zero-day attacks
Malware is most dangerous when it has been released but not yet discovered by cybersecurity experts. When a vulnerability is found within a piece of software, vendors will release an update to amend the gap in security. However, if cyberattackers release a piece of malware that has never been seen before, and if that malware exploits one of these holes before the vulnerability is addressed, it is called a zero-day attack.
Patch
When software developers discover a security vulnerability in their programming, they usually release a small file to update and “patch” this gap. Patches are essential to keeping your network secure from the vultures lurking on the internet. By checking for and installing patches as often as possible, you keep your software protected from the latest malware.
Redundant data
When antivirus software, patches, and intrusion detection fail to keep your information secure, there’s only one thing that will: quarantined off-site storage. Duplicating your data offline and storing it somewhere other than your business’s workspace ensures that if there is a malware infection, you’re equipped with backups.
We aren’t just creating a glossary of cybersecurity terms; every day, we’re writing a new chapter to the history of this ever-evolving industry. And no matter what you might think, we are available to impart that knowledge on anyone who comes knocking. Get in touch with Multi IT & Telephony Solutions today and find out just how we can help you with your IT woes. Call us on 011 435 0450 or 021 879 1950.
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Choose the best Office 365 plan
Office 365 has become the go-to all-in-one tool for businesses in recent years. With different Office 365 plans — Business, Business Premium, Enterprise E1, E3, and E5 — you can have a set of services and features that are perfect for your business. We’ve summarised a list of the different features of each plan to help you select the right one. Multi IT & Telephony Solutions are leading Cloud Solution Providers in South Africa and can help you choose the best Office 365 plan.
Business or Enterprise
Office 365 Business and Enterprise are the obvious choices if you’re running cloud-based business systems. Both of these plans will give you access to the data management app Office Online and file hosting service OneDrive, but there are some notable differences between the two.
Office 365 Enterprise E3 and E5 plans have unlimited archive and mail storage space, while Business plans have a 50 GB storage limit. Furthermore, Business plans don’t provide archive access from the Outlook client.
In terms of SharePoint, a collaborative platform and document and storage system, Business plans are short on enterprise search, Excel services, and Visio — a diagramming and vector graphics app — features. They also lack in unified communication solutions, such as Power BI, an interactive data visualisation tool, and Delve Analytics, which provides real-time work analytics to businesses.
With these points in mind, it may seem like Enterprise subscriptions are superior — and in some ways, they are — but Business plans are more suited for smaller companies running on a tight budget. Office 365 Business and Business Premium cost $10 and $15 per user per month, respectively, while the highest-end Enterprise plan costs $35 per user per month.
As a general rule, only consider subscribing to the Enterprise plans when your employee headcount exceeds 300 people or users require more storage space solutions. Otherwise, business plans are the perfect choice for you.
E1, E3. or E5?
Once you’ve decided to go for the Office 365 Enterprise plans, you need to choose which plan (E1, E2, or E5) suits your business requirements.
E1 offers basic solutions, such as Outlook, Word, OneNote, PowerPoint, and Excel for only $8 per month. It also provides access to SharePoint Team sites, video conferencing, and Yammer for social media for businesses.
E3, on the other hand, provides all E1 features together with data loss prevention, rights management, and encryption to ensure your business’s security and compliance.
Lastly, E5 is a full enterprise-grade solution with all the aforementioned features plus analytics tools, advanced threat protection, flexible Skype for Business conferencing, and unified communications solutions.
Small- and medium-sized businesses often select either E1 or E3 and subscribe to third-party applications for their cloud security and VoIP needs. But if you have the resources and prefer a single provider to manage your suite, the E5 plan is the way to go.
Migrating to Office 365 is not an easy task, and if you’re still undecided about which plan is best for you and your business, contact Multi IT & Telephony Solutions. We won’t just provide Office 365, we’ll also assess your business to find the best plan that fits your budget and business goals. Call us on 011 435 0450 or 021 879 1950
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Boost online security with browser extensions
Protecting yourself, your employees, and your business when you’re using the internet is necessary if you want to remain safe, productive, and profitable. Given the proliferation of phishing attacks, hacks, and online fraud, we all need to ramp up our online security measures. Here are some ways to bolster security using browser extensions.
Prevent browser tracking
If you don’t like the idea of a third party being able to track your browsing habits, try installing a tool that offers private browsing. These programs offer protection against tracking by blocking third-party cookies as well as malware. Some extensions also boast secure Wi-Fi and bandwidth optimization and can guard against tracking and data collection from social networking sites such as Twitter or Facebook. Some examples include Disconnect, uBlock Origin, and Ghostery.
Blocking ads
While online ads may seem harmless, the truth is that they can contain processes that might send your data back to a third party. A decent ad blocking program, like AdBlock Plus and uBlock Origin, will block banner, rollover, and pop-up ads, and also prevent you from inadvertently visiting a malicious site. Many blockers contain additional features such as the ability to disable cookies and scripts used by third parties on websites, the option to block specific items, and even “clean up” Facebook, and hide YouTube comments. The major blockers work with Google Chrome, Safari, and Firefox, and you’ll be able to find everything from user-friendly solutions to more advanced tools that are customizable down to the tiniest degree.
Consider installing a VPN
A VPN (virtual private network) browser extension is a simple way to connect your web browser to a VPN server. VPNs encrypt your internet traffic, effectively shutting out anyone who may be trying to see what you’re doing, and then routes it through the server to hide your location and IP address. Commonly used in countries such as China where the internet is heavily censored by the government, a VPN enables users to access blocked sites — in China’s case, that’s anything from blogs criticizing the government to Facebook and Instagram. There are a huge number of VPN browser extensions in the market, like NordVPN and ExpressVPN, so do a little research and find one that suits you best.
If you’d like to know more about staying safe on the internet or would like to schedule a security assessment for your company, get in touch with us today.
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Technology tips to increase efficiency
Successful businesses make technology work for them, not the other way round. When used correctly, technology can make every task much faster to execute. So, if you’re looking to increase staff efficiency, consider the following methods to implement technology into your day-to-day business operations.
Change office communication
To increase efficiency, set up instant messaging software such as Slack or Microsoft Teams. This allows employees to communicate anytime, anywhere instead of having to get up from their desks to see whether the person is available.
Of course, if you need to discuss big projects or issues, face-to-face communication is likely the best choice. But you can simply send a quick message for more trivial conversations, saving precious minutes and allowing you to get more work done.
Install video conferencing
Traveling to offsite meetings and training sessions takes time. Rather than commuting for hours outside your office, opt for a networked phone solution that offers video calls and conferencing. This way, you can hold a video conference to discuss business matters from the comfort and convenience of your office. You can also take things up a notch and equip the conference room with tools to pull up documents and have them displayed on a big screen so that everyone in the meeting can follow the conversation with ease.
Upgrade workstations
Outdated technologies and workstations limit your business’s progress and are a hindrance to developing clued-up, efficient employees. Aging systems and slow networks can frustrate your team and bring productivity to a standstill. That’s why it’s important to take the time to assess your current workstations, applications, hardware, and tools. This doesn’t mean that you have to buy a set of entirely new workstations. But you should replace obsolete equipment with more up-to-date machines. In addition, make sure all software and applications are up-to-date to ensure maximum efficiency and employee satisfaction.
Implement ERP software
Enterprise Resource Planning (ERP) is a business process management software that allows organizations to automate processes and centralize data in order for employees to collaborate more efficiently. ERP software provides employees with up-to-date business information that they can easily access and use. What’s more, ERP also eliminates redundant data entry and reduces the number of spreadsheets that are used to record critical business data, by storing information in a centralized database.
To get the maximum return on your technology investment, it’s also important to partner with a knowledgeable and reliable service provider. Get in touch with our tech experts today to find out how we can implement technology to help your employees become more efficient and productive.
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