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Thu, 05 Oct 2017/

Facebook’s group voice calling

“What’s your Facebook name?” is not a question you’re often asked when someone needs your contact details. In the first place, Facebook messaging isn’t everyone’s voice call app of choice, especially for group conversations. As of now, Skype rules that arena, especially for business communications. However, once the social media giant has put the finishing touches on its desktop-capable group voice calling, you can expect to hear “What’s your Facebook name?” a bit more. It might even become the norm. No one gets left behind In group chats, there’s always that one person who gets the joke last, or reads it last, and so feels left out. With Facebook’s group video chat, this never has to happen as every participant in the group can be connected at the same time. The functionality is still in the “small test” phase, which means certain details are still being ironed out. When it fully launches, though, expect a considerable portion of Facebook Messenger users to consider moving their Skype group video conversations to Facebook. Potentially compelling benefits Since introducing its audio calling capability in 2013, Facebook has worked hard to keep up with the competition. Facebook’s introduction – and potential domination – of desktop group video calling might signal the end of times for Skype and other players. For one, Facebook and social media user growth hasn’t shown signs of slowing down. Moreover, most users of internet telephony might inevitably see the advantages of using a single platform for their social media activity and online communications. Possible user reservations Users who prefer a communication tool that creates zero distractions in their chats might not opt for Facebook when conducting group video conferences. Facebook is, first and foremost, a social media platform, which serves as a springboard for important news updates, personal anecdotes, and funny cat videos. Not everyone will prefer all those distractions while in a business meeting. Those looking for a clean communications tool might find the wealth of content a bit overwhelming. In addition, employees of small companies in need of a free communications tool might not immediately warm up to the idea of surrendering their Facebook profile as an official point of contact. If there’s anything Facebook has proven, however, it is the ability to improve upon previous versions by adding or removing details to enhance user experience. Users may not always be pleased with the updates, but that hasn’t slowed down the billion-user company’s popularity. If the newly introduced desktop group video calling function proves efficient, Facebook might persuade even more users to lean towards its messaging tool. With many options to choose from, the only thing left for people to do is discern which platform best serves their communications needs. For advice on which VoIP platform is best for your business, contact us today.
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Wed, 01 Nov 2017/

Why consider disaster recovery for 2017

The year is almost over and with it ending comes an equally new IT budget. Judging by the advancements in computing technology, many 2017 business wish lists probably include powerful onsite servers, workstations, and the Internet of Things. But as tempting as these purchases may be, it’s important that you don’t dismiss an old yet essential IT resolution: disaster recovery. DR isn’t a huge investment A common misconception about disaster recovery is that it’s a large, bank-breaking investment. Expensive secondary data centers, networks, and server maintenance usually come into mind when a business owner is confronted with the idea of business continuity. And while that may have been true in the past, establishing a strong disaster recovery plan today is as simple -- and as cheap -- as going to a cloud-based disaster recovery provider and paying for the data and services that your business needs. Subscription pricing models are actually incredibly low, meaning you can have minimal downtime while still having enough to invest in new tech. Onsite backups just won’t cut it Although you might feel secure with a manual backup server down the hall, it is still susceptible to local disasters and, ultimately, does very little in minimizing company downtime. When disaster recovery solutions are hosted in the cloud or in a virtualized server, restoring critical data and applications only take a few minutes. Business disasters can be man-made, too Even if your workplace is nowhere near frequent disaster zones, cyber attacks and negligent employees can leave the same impact on your business as any natural disaster can. Setting a weak password, clicking on a suspicious link, or connecting to unsecured channels is enough to shut down a 5-, 10-, or even 50-year-old business in mere minutes. Sure, installing adequate network security is a critical strategy against malicious actors, but last year’s barrage of data breaches suggests that having a Plan B is a must. A suitable disaster recovery plan ensures that your data’s integrity is intact and your business can keep going, no matter the malware, worm, or denial-of-service attack. Downtime will cost you A business without a DR plan might come out unscathed after a brief power outage, but why risk the potential damages? Either way, downtime will cost your business. First, there’s the general loss of productivity. Every time your employees aren’t connected to the network, money goes down the drain. Then there’s the cost of corrupted company data, damaged hardware, and the inevitable customer backlash. Add all those variables together, and you end up with a business-crippling fee. So, if you want 2017 to be the best year for your business, make the smart choice and proactively take part in creating your company’s business continuity plan. Your business will be in a better position financially with it than without it. Keep your business safe, recover from any disaster, and contact Multi IT today: 011 435 0450 or visit our website to find out more.
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Mon, 07 Aug 2017/

Young workers are more gullible to tech scams

Young workers are more gullible to tech scams, well that is what the latest studies show. The old cold-call scam is still a popular way for fraudsters to dupe people out of their money. But now they're taking their tactics to the computer generation, and it can be surprising just who is falling for the new tech-related fraud. Read on to find out how scam artists are targeting the younger generation -- and succeeding. Results Conclude Youth is more Gullible Microsoft recently conducted a survey of 1000 computer users of all ages and from many of the largest countries in the world to find out how many of them had been scammed by phony "technicians" claiming to be employees of Microsoft or other major computer conglomerates. The results were startling when studied demographically. Researchers discovered that seniors, who were traditionally viewed as the major victims of such fraudulent schemes, were not the most likely group to fall for the scam. Research indicated that although seniors were most likely to buy into a telephone scam, they still did not fall for the act as much as younger age groups. The study found, in fact, that between the ages of 18 and 24, people were 2.5 times more likely to fall for the scam than seniors. Those between the ages of 25 and 34 were three times more likely than seniors to be tricked. The scam that the Microsoft company recently studied involved the following scenario: Either a person calls claiming to be a technical support technician, or an email or pop-up alerts you that your computer is locked or otherwise compromised. In order to fix the problem, you need to call someone and pay for a program or provide access to your computer so some purported technician can solve the problem "remotely." If you fall for this scam, you are giving them funds for a false program or access to your computer -- which also allows them access to your personal data and the ability to install malware onto your system. The study revealed that two-thirds of those surveyed (around 660 people) had experienced the scam first-hand. One in five had listened long enough to hear the story, and 1 in 10 actually gave the scammer money. Why the Younger Demographic Became Easy Victims While older adults often respond more to phone calls, younger people have learned to ignore phone calls, saving them from being phone victims. However, because younger adults spend the majority of their time online and often remain acutely aware of the status of their computer and online presence, they are more prone to react to a pop-up or email claiming that their computer is in danger. Nearly 60% of the adults aged 18-24 in the study say they were exposed to the scam through pop-up ads or online correspondence. The takeaway here is simple: Cyber-security is about more than just firewalls and antivirus software. You need to shore up the human side of your protection protocols. The best way to start is by doing some quick research on social engineering in our previous blogs, but ultimately you’ll need something a little more thorough. Contact Multi IT & Telephony Solutions today for more tips and to ask about scheduling a cyber-security training for your employees.
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Thu, 03 Aug 2017/

Grow sales with these social media options

Every company wants to get more business out of social media. But to most small- and medium-sized businesses, a social media strategy is limited to the most popular platforms. There are at least a dozen more options however, and we want to take some time to cover the best sites that you’re probably not using, here. Having great content on your site is the magnet that attracts visitors. However, when there is too much competition on the most popular platforms, it's hard for your social media reputation management to deliver the results you expect. To reap nominal rewards from social media marketing, you need to devise new methods to stand out from the crowd. Meetup For people with similar interests, Meetup is a great site to plan face-to-face meetings. Does your company sell hiking, camping, and backpacking products? Organise a meetup for the people in your community to go on a hike. You really can’t get a better customer interaction than engaging them in the activities they love. Eventbrite If you’re looking for a more formal event platform, Eventbrite helps you to organise, plan, and market your event so you can ensure its success. Another way it differs from Meetup is its recruitment potential. You can easily market yourself as an expert in an industry to either attract freelancers or educate potential customers about the problems you aim to solve for them. Townscript, and Picantic, offer similar services and can go to great lengths to improve your social media reputation. Answer Forums How many times have you scoffed at the amateur responses to the questions posted on sites such as Yahoo Answers, Quora, and Reddit? However, if you take a step back you’ll realise that these people are often searching for information about certain industries or products. When providing helpful answers to their questions, establish your credibility by identifying your expertise and product. Disqus It’s easy to get stuck in a narrow interpretation of ‘social media.’ It’s just web technology that helps us to communicate with each other, right? By embedding apps such as Disqus into your online content, you can connect with readers and external websites to boost your material as well as your reputation. What’s more social than getting people talking about about your products or industry? Slack Most people who use the messaging app Slack see it as a way to communicate with friends and coworkers. However, with a little creativity you can join conversations from all over the world to boost your online presence. There are countless channels devoted to industries, categories, hobbies and more. All you have to do is insert yourself and your company into the conversation to get people talking about your business! It’s hard to deny that technology has made our lives more complicated. We still believe it has made up for this downside ten fold, but we understand it can feel a little overwhelming at times. Thankfully, the answer is simple: a managed technology provider. For a never-ending source of information on reputation and social media management, get in touch with Multi IT & Telephony Solutions today.
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Wed, 02 Aug 2017/

Opera 41 for high browsing speed

The internet’s impact on people's lives keeps growing by the day. People use the web for different reasons and access it any time, and the availability of smart gadgets makes it possible for the people to enjoy the internet from any location. However, the resourcefulness of the internet can be hindered by having a slow web browser. Fortunately, a modern and highly efficient browser like Opera 41 guarantees you fast connectivity to the internet. The newest browser in the market, Opera 41 promises to take your browsing experience to new levels. It has the following features that guarantee a pleasant experience online: Multiple tabs Opera 41 has a wonderful start-up sequence. Upon launching the browser, it automatically opens the tab you were using the last time you were online. Pinned tabs will then open along with any others depending on priority. This process is performed at a very high speed no matter how many tabs you have opened. It has been tested and found that the time taken to open tabs using Opera 41 has improved by 86 percent when compared to other browsers with similar features. Longer battery life Older versions of the Opera had features that enhanced the life of the battery. The new Opera 41 does it again with features built to be less demanding on the hardware, ensuring your device doesn’t need charging any time soon. The same function is used when on chat using WebRTC. If your device is on battery-saving mode, Opera will use video codec. This arrangement ensures the resources on your system are used efficiently, thus extending battery life. Additional benefits: The pixel count increases the usage of your CPU on the screen. Opera 41 reduces the pixel count on your screen, thereby saving the usage of your CPU when the battery-saving mode is connected. The pop-out video has been in use since its introduction in May. This feature is available in Opera 41 and allows you to access content sites such as YouTube and view them in a different window. Because Opera 41's browser pop-out video feature also reduces the use of CPU resources by up to 30 percent, your CPU will also last longer and run more efficiently. Despite being relatively new, Opera 41 has features that make browsing more enjoyable. The achievements made so far show that it has the potential to change how people access the internet. For more information about how Opera 41 can positively impact your online experience, please contact Multi IT & Telephony Solutions.
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Tue, 11 Jul 2017/

Updated Office 365 works with guests

The cloud has made it easier for people, businesses, and companies to interact and collaborate. And one of the best productivity tools on the market is Microsoft Office 365, which is making it even simpler to store, organise and share files online. Thanks to its newest update, you can enjoy all these functions when working with teammates, business partners, and customers outside of your organisation. Read on for all the details regarding 365’s new guest-collaborator feature. This new functionality mainly centres around Office 365 groups. A 365 group is essentially an email address with Office privileges that several people have access to. For example, if you have an Editorial Group, each individual writer at your organisation will receive emails, calendar invites, and document read/edit privileges sent to editorial@acme.com. If you’re interested in adding a guest from outside of your organisation to an Office 365 group, the process is simple. From the group administration dashboard, click “Add Members.” Then, all you need to do is enter the email addresses of whomever you would like to add, and voilà. Guest collaborators will receive an email alerting them of their new addition and access to group files, emails, and calendar items -- all accessible via Office on the web. Take note, however, of Outlook’s alert: “You’re adding a guest to this group. As a member, they’ll have access to group content.” This will grant new guests all the same read/edit privileges as other group members -- including privileges from before the guest was added. There is no requirement for guests to have a Microsoft account, and by always labelling the new member as a guest, original group members won’t ever have to worry about forgetting who should receive confidential document privileges. Unless the guest is a trusted partner, we recommend creating 365 groups specially designated for the purpose of outside collaboration to ensure the privacy of your cloud documents. Administrators can remove them at any time, or guests can volunteer to leave on their own. Adding and removing collaborators from outside of your organisation may be as simple as adding an email address to a list, but the possibility for improved teamwork is limitless. If at any point in your workflow you feel that your work is suffering from bottlenecks in creation, communication, or collaboration, there’s a good chance Office 365 has a solution. If there’s anyone who will know that solution, it’s our team at Multi IT & Telephony Solutions. For more information about collaborating on all your productivity dilemmas contact us now.
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