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Wed, 09 Jan 2019/

Get the most out of Office 365 with these tricks

Does your organization need to optimize its migration and provision of Office 365? Here are 6 strategies for managing and making the most out of your subscription to Microsoft’s premium cloud-based productivity suite. Declutter your inbox If you’re having trouble managing the overwhelming amount of emails in your inbox, then using Office 365’s “Clutter” feature can clear up some space. To enable this feature, go to Settings > Options > Mail > Automatic processing > Clutter then select Separate items identified as Clutter. Once activated, mark any unwanted messages as “clutter.” After learning your email preferences, Office 365 will automatically move low-priority messages into your “Clutter” folder, helping you focus on more important emails. Ignore group emails Want to keep messages from an email thread you don't want to be part of out of your inbox? If so, simply go to the message and find the Ignore setting. Doing this will automatically move future reply-alls to the trash so they never bother you again. Of course, if you ever change your mind, you could un-ignore the message; just find the email in your trash folder and click Stop ignoring. Unsend emails In case you sent a message to the wrong recipient or attached the wrong file, use Office 365’s  message recall function. Simply open your sent message, click Actions, and select Recall this message. From here, you can either “Delete unread copies of this message” or “Delete unread copies and replace with a new message.” Bear in mind that this applies only to unread messages and for Outlook users within the same company domain. Work offline Whenever you’re working outside the office or in an area with unstable internet, it’s a good idea to enable Offline Access. Found under the Settings menu, this feature allows you to continue working on documents offline and syncs any changes made when you have an internet connection. Offline access is also available in your SharePoint Online document libraries. Use Outlook plugins Aside from sending and receiving emails, Outlook also has some awesome third-party plugins. Some of our favorite integrations include PayPal, which allows you to send money securely via email; and Uber, which lets you set up an Uber ride reminder for any calendar event. Find more productivity-boosting plugins in the Office Store. Tell Office applications what to do If you’re not a fan of sifting through menus and options, you can always take advantage of the Tell Me function in your Office apps. When you press Alt + Q, you bring up a search bar that allows you to look for the functions you need. Suppose you need to put a wall of text into columns on Word but can’t find where it is specifically, just type “column” in the search bar and Microsoft will help you with the rest. These tricks and features will definitely increase productivity. And fortunately, there’s more coming. Microsoft is continuously  expanding Office 365’s capabilities, and if you truly want to make the most out of the software, don’t be afraid to explore its newly released features. For more Office 365 tips and updates, get in touch with Multi IT on 011 435 0450 today.
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Fri, 03 Aug 2018/

Chrome to mark HTTP as ‘not secure’

Google Chrome currently marks HTTPS-encrypted sites with a green lock icon and “Secure” sign. And starting in July, Chrome will mark all HTTP sites as "not secure.” Google hopes this move will nudge users away from the unencrypted web. Read on to learn more about the forthcoming changes. For several years, Google has moved toward a more secure web by strongly advocating that sites adopt the Secure HyperText Transfer Protocol (HTTPS) encryption. And last year, Google began marking some HyperText Transfer Protocol (HTTP) pages as “not secure” to help users comprehend risks of unencrypted websites. Beginning in July 2018 with the release of a Chrome update, Google's browser will mark all HTTP sites as “not secure.” Chrome's move was mostly brought on by increased HTTPS adoption. Eighty-one of the top 100 sites on the web default to HTTPS, and the majority of Chrome traffic is already encrypted. Here's how the transition to security has progressed, so far: Over 68% of Chrome traffic on both Android and Windows is now protected Over 78% of Chrome traffic on both Chrome OS and Mac is now protected 81 of the top 100 sites on the web use HTTPS by default HTTPS: The benefits and difference What's the difference between HTTP and HTTPS? With HTTP, information you type into a website is transmitted to the site's owner with almost zero protection along the journey. Essentially, HTTP can establish basic web connections, but not much else. When security is a must, HTTPS sends and receives encrypted internet data. This means that it uses a mathematical algorithm to make data unreadable to unauthorized parties. #1 HTTPS protects a site's integrity HTTPS encryption protects the channel between your browser and the website you’re visiting, ensuring no one can tamper with the traffic or spy on what you’re doing. Without encryption, someone with access to your router or internet service provider (ISP) could intercept (or hack) information sent to websites or inject malware into otherwise legitimate pages. #2 HTTPS protects the privacy of your users HTTPS prevents intruders from eavesdropping on communications between websites and their visitors. One common misconception about HTTPS is that only websites that handle sensitive communications need it. In reality, every unprotected HTTP request can reveal information about the behaviors and identities of users. #3 HTTPS is the future of the web HTTPS has become much easier to implement thanks to services that automate the conversion process, such as Let's Encrypt and Google's Lighthouse program. These tools make it easier for website owners to adopt HTTPS. Chrome’s new notifications will help users understand that HTTP sites are less secure, and move the web toward a secure HTTPS web by default. HTTPS is easier to adopt than ever before, and it unlocks both performance improvements and powerful new features that aren't possible with HTTP. How can small-business owners implement and take advantage of this new interface? Call Multi IT on 011 435 0450 for a quick chat with one of our experts to get started.
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Mon, 06 Aug 2018/

Hide & Seek: New IoT malware to watch out for

You probably think your Internet of Things (IoT) devices don’t need as much protection as your PCs or laptops. Newsflash: They’re actually even more vulnerable to hacking. In fact, researchers have discovered a terrifying strain of IoT malware that can infect your devices which is picking up in the world of cybersecurity. What is the Hide And Seek malware? The Hide and Seek (HNS) malware has created a "botnet" by quietly infecting thousands of devices using advanced communication methods. Without getting too technical, a botnet adds or “recruits” computers to their network to carry out malicious acts, such as overloading a network by telling every infected device in the botnet to try and connect at the same time. The new HNS can’t be removed by resetting the infected device, which is the solution for most IoT malware strains. The new strain can also exploit a greater variety of devices and in less time than its predecessors. Experts believe it has already compromised more than 90,000 IPTC cameras and other devices. IoT devices are easily hacked if they connect to the internet, which is home to opportunistic cybercriminals. And because businesses and consumers are expected to acquire and use more IoT devices (the market is expected to reach $1.7 trillion by 2020), it’s imperative to take cybersecurity precautions. How can I protect my IoT devices? Luckily, there are steps you can take to keep your devices -- and ultimately your network and data -- safe from HNS and other forms of malware. Turn off your IoT devices when not in use to reduce their exposure to fast-spreading malware. Take simple precautions to keep your WiFi networks safe, like changing your network’s default settings (including your network’s name), and using complex passwords that are changed from time to time. For those who use a large number and variety of devices, install a threat management system that will block intruders and secure common threat entry points. With HNS and other malware strains expected to increase in number and complexity, it’s more important than ever to take a multi-layered approach to security. Call Multi IT on 011 435 0450 today to learn more about which cybersecurity solutions are right for your business.
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Tue, 07 Aug 2018/

What’s new at the 2018 Apple WWDC?

San Jose, California, recently hosted WWDC 2018. Apple’s engineers interacted with the developers in attendance, while everyone at the event got a sneak preview at the computer manufacturer’s upcoming products and software. Check out the highlights from the event right here! A more personal, faster iOS 12 Apple has focused on improving the operating system’s performance so that iPads and iPhones become more responsive and work faster. The good news is that older devices that can still run iOS 11 will be compatible with iOS 12. Developers tweaked the software to make apps launch quicker, especially the keyboard and camera. The latest version of iOS is designed to optimize its system when it is under load, so that Apple products run faster when the user demands higher performance. Fresh features aimed at impressing consumers include the Memoji, an Animoji that users can customize to their preferences. Group Facetime supports video conferences of up to 32 individuals, and these fun tweaks can be used in both Facetime via the Effects camera and in Messages. A smarter Siri Apple’s signature digital assistant can now answer queries about motorsports, food, and famous people. There is a new Shortcuts feature integrated in the Workflow app, which allows users to automate various tasks in first- and third-party apps, to be triggered through Siri voice commands. Both Shortcuts and suggestions by Siri appear on the Lock screen, and third-party Shortcuts integration will let Siri do more when the user pulls the Lock screen down to search. A dedicated Shortcuts app will be available later this year to give users a quick way to build Shortcuts from dozens of preset options. An alternative to Google Photos The iOS Photos app may be useful to Apple product users, but it may seem too basic for some. Once iOS 12 is released however, a clever Photos app will showcase most of the features that Google Photos has. The Search feature has been improved – users can look for images based on general terms such as “park” or even business names, and multiple terms can be searched (such as images from Africa during a particular month). All pictures will be arranged by place and time in case the user wants to perform searches with those variables. A new tab labeled “For you” will contain the auto-generated albums which Photos makes, and is sorted with any shared albums. Speaking of sharing, the enhanced Photos app will proactively advise users on what images to share according to who is in the pictures. A refined WatchOS Apple’s upcoming WatchOS 5 will introduce users to new ways of connecting to the world while staying active. It may not be a radical revision for the wearable device, but the apps and features it provides will be more helpful and fun for the user. The highlight of WatchOS 5 is the Walkie-Talkie app, an innovative method of communicating by combining the natural flow of messaging with real-time voice discussions. Just like the conventional product that the app is based on, users simply press and hold down a virtual Talk button to converse with friends and family. Hiking and Yoga have been added to the list of workout types, while users can keep track of their Outdoor Runs more effectively with support for cadence, the custom pace alert, and the rolling mile pace. Automatic workout detection will make sure that the Apple Watch will always stop or start recording user activity while exercising. This feature works with Open Water Swim, Pool Swim, Rower, Elliptical, Indoor Walk, Outdoor Walk, Indoor Run, and Outdoor Run. To get users motivated to work up a sweat, WatchOS 5 has a Competition feature that allows friends and family to challenge each other in a contest to see who can get the most activity points within a week. The watches will post regular progress reports to let contestants know how they are doing, and the winner will get a special award. These updates can change at any time, and will be released by Fall this year. If you need more information on making use of Apple devices and software, or if you have other computer-related concerns, feel free to contact Multi IT on 011 435 0450 today!
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Thu, 16 Aug 2018/

Router malware worse than experts realize

In May, security experts discovered one of the most widespread malware infections in history. Now, they’re warning businesses and consumers that it’s even worse than their first assessment. The VPNFilter malware poses a threat to small businesses and requires immediate attention from anyone who hasn’t taken action against it. VPNFilter recap A team of security researchers from Cisco released a report that a strain of malware had been discovered on hundreds of thousands of routers and network devices. Originally, researchers believed it affected only Linksys, MikroTik, Netgear, and TP-Link devices. Like many malware strains, VPNFilter infects devices that use default login credentials. But it’s worse than the average cyberattack because it can destroy router hardware and cannot be removed by resetting infected devices. As if destroying 500,000 routers wasn’t bad enough, VPNFilter lets its creators spy on networks and intercept passwords, usernames, and financial information. What’s new Just two weeks after VPNFilter was discovered, security experts announced that it targets 200,000 additional routers manufactured by ASUS, D-Link, Huawei, Ubiquiti, UPVEL, and ZTE. Worse yet, VPNFilter can alter data passing through infected routers. That means when you enter a username and password into a banking website, hackers could steal that information and show you an incorrect account balance to hide fraudulent deductions. How to stop VPNFilter Rebooting a router won’t remove the malware, you need to factory-reset the device. Usually, all this requires is holding down the Reset button on the back of the device for 10-30 seconds. If your router has no reset button or you’re unsure whether pressing it did the trick, contact a local IT provider immediately. Cybersecurity threats have become so prevalent that even large enterprises struggle to keep their digital assets safe. Outsourcing IT support to a managed services provider like us will give you enough capacity to deal with issues like VPNFilter as soon as they arise. Call Multi IT on 011 435 0450 today to learn more.
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Fri, 17 Aug 2018/

Top 7 Office 365 Productivity Add-Ons

Microsoft’s cloud-based Office 365 has successfully made day-to-day business operations more efficient with popular apps like Word, PowerPoint, Excel, OneNote, and Outlook. What’s more, it also offers productivity-boosting add-ons that streamline users’ workflow. #1. StaffHub You can now easily keep track of your employees’ work hours, allow employees to swap shifts, and make changes where appropriate with Microsoft’s StaffHub app. What’s more, employees can also communicate with team members through its internal community spaces, check out new company updates, and add important internal resources like employee handbooks or training manuals through the app. The app is available on any mobile device, making it a very convenient tool for employees who need to manage their schedule and stay up to date. #2. Office Tabs Office Tabs allow you to open multiple files in one window, which saves you time from having to go through each opened document until you find the right one. As such, you can close or save all or everything but the current active document in a single click. You can also directly rename files by clicking Rename, instead of going through the tedious process of clicking Save As and then changing its name. #3. Grammarly The last thing you want to send to your clients is a confusing, poorly written email or document. Grammarly solves this by having your text go through rigorous grammar, spelling, and plagiarism checks. It then provides vocabulary suggestions and recommends writing style changes to polish your writing. This add-on is available in Word and Outlook, and its Premium counterpart is priced at $11.66 per month (annual plan). #4. Pexels Professional documents and presentations require high-resolution, blemish-free images, and Pexels helps you get them easily. Its free stock images are under a Creative Commons Zero license, meaning you can search high-quality images and use them in all your documents for any purpose with no legal repercussions. #5. DocuSign DocuSign for Outlook and Word lets you or the recipient securely sign the document electronically and send it through email, save it in the app, or store it in your company’s server. DocuSign complies with eSignature legal standards and is secured with an end-to-end Digital Transaction Management, ensuring your files will never be leaked or breached. #6. FindTime Setting up a meeting time is tedious and difficult, especially if your employees have different schedules. FindTime automatically scours every attendee’s personal schedule to locate open slots, and creates possible meeting time options for everyone to vote on. A meeting will then be scheduled according to whichever slot gets the highest vote within a specified amount of time. #7. Translator Businesses that deal with foreign companies will find communication much easier with Translator. This add-on recognizes and translates more than 50 different languages, including English, French, Spanish, and Chinese. Not only will you now spend less time understanding foreign-language documents, but you’ll also be able to work with clients from various parts of the world. Start improving work productivity and make the most out of your Office 365 with Microsoft productivity add-ons. To get started or learn more about Office 365, Microsoft add-ons, or anything Microsoft Office related, contact Multi IT on 011 435 0450 today.
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